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Our Easymeeting Blog keeps our readers up to date with news, updates and on providing our readers with valuable insight into being more productive and using video conferencing within their organization.

 

 

 

 

EasyTeleport, Set to Launch

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EasyTeleport, Set to Launch

Easymeeting.net has announced its latest revolutionary product offering, EasyTeleport. A first-in-class teleportation solution, the company believes this new service will forever change the way humans travel, meet, and communicate.

“Teleportation has always been something I’ve been interested in,” mused Easymeeting’s CEO and Founder Hans-Johan Tofteng. “It has taken us many years of work, and a lot of guinea pigs, but today our EasyTeleport service is finally ready to be used by the public.”

EasyTeleport allows users of the company’s TWS video conferencing system to teleport to any other TWS system simply by pressing the “near/far” button on their remote, and clicking their heels three times. The service requires a simple software upgrade, and will be sold on a per teleport basis in bundles of three round trips--or EasyTrips. Three EasyTrips will cost customers just $300; six trips $600, and so on.

“Really, it’s an unbelievable value for what you’re actually getting,” exclaimed US Channel Sales Manager Jonathan Fry. “During the beta testing we had a couple of hiccups--especially with teleporting a person’s entire body--but we’ve worked all of that out, and EasyTeleport is now just as safe as traveling by plane or train.”

For more information on EasyTeleport, visit easymeeting.net/teleport, or contact your region’s sales team today!

 

Note: In Norway, Easymeeting’s global headquarter, Aprilsnarr (April Fools' Day) is traditionally celebrated by local newspapers with a fake story, and we couldn't resist getting into the spirit of the holiday. What's the best prank you've ever pulled or seen? Comment below to tell us about it, and Happy April Fools' Day!

 

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Boost Productivity by Setting Goals

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Boost Productivity by Setting Goals

As we near the end of this year’s first quarter, I find myself thinking a lot about the way my year has gone so far, and the things I’d like to do with the months that remain. With that thought in mind, I’d like to share a personal practice that has helped me to become more productive and focused.

On the first day of each month, I set my alarm clock a few minutes early, and use that time to write down five things that I want to accomplish over the ensuing month. This gives me a concrete, measurable list of goals to keep me on track as the month goes on, and also serves as a reminder of the things that are really important to me. This list might not always consist of the five most pressing tasks for the upcoming month, but every item is something that I feel is important for my mental, physical, professional, and/or emotional well-being.

For example, last month's goals included re-reading one of my favorite books, exercising for at least 30 minutes every single day, and calling a few friends who I hadn’t spoken with in a while. Every Sunday night before bed, I check in with my list (which I keep on my nightstand) and see how I’m doing. This ritual guides my mental action plan for the week ahead, eases anxiety, and--when I can cross an item off the list--boosts self-confidence.

When I first started making these lists it felt like a chore, but now I look forward to it every month. This weekend marked the first day of Spring, and I think we’d all be well-served by setting a few goals for the season ahead. Will setting monthly, weekly or even daily goals help inspire you? Comment below to tell us what you think!

 

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Gatekeeper .113 is Ready to Retire

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Gatekeeper .113 is Ready to Retire

For many Free Connect (EasyNumber) subscribers, this will have no effect on your services or will require no changes. 

ANNOUNCEMENT: Customers who utilize our Free Connect (EasyNumber) services, please note that on 13 March 2015 our Gatekeeper 88.84.173.113 will no longer be available. This will only require a small change for any customers who have configured their video system to register to this Gatekeeper. We suggest you confirm the settings within your video conferencing system before the 12th of March or contact our Service Center for more information.

Why? It is part of a globalized effort to streamline the Easymeeting services, and make them more user-friendly for our customers. From now on, customers who use Free Connect (EasyNumbers) will need to connect to the cloud through our main gatekeeper, 109.239.231.231.


We wish Gatekeeper .113 a happy retirement and hope it enjoys soaking up the sun with some margaritas!

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How To Set Yourself Up For Video Using Mobile Devices

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How To Set Yourself Up For Video Using Mobile Devices

We have a number of new customers that are unsure of how to set up their home office or desk for video meetings and come to our Experts for advice. These customers want to make sure they make a good impression, so to help you newcomers and even all of you video veterans out there, we put together a few tips to keep you looking your best on video.

Position your camera somewhere that you can look at it naturally. This will make your conversation feel more real and engaged because while you are looking at the other participants on your screen and glancing at your camera, it will give other participants the impression you are making eye contact with them. Alternatively, having the camera off to the side will give them the impression you are not paying attention to the meeting and working on other things, even if you are viewing the conference on your screen.

Do not sit with a window or bright light behind you. Having a bright light behind you can create a shadow over your face on video and won't allow the other participants to see you clearly; therefore, you want to try positioning yourself sitting towards any windows or bright lights in the room.  If you can't avoid that big window behind you, you can also try placing a lamp in front of you on your desk to illuminate your face.

Create an area with a professional backdrop. While you are trying to avoid that window behind you, also make sure that what is behind you is professional. For example, having a wall with a piece of artwork or a bookshelf behind you will give a better impression than a messy play room or a sink full of dirty dishes in your background. For a casual meeting with your colleague this might not be as important; however, meeting with a customer or your boss, you want to show you are professional and meant to be taken seriously.

Sit somewhere quiet & use a headset. Make sure you are joining your meeting from somewhere quiet. It is amazing what these little computer microphones can pick up in their range! Headsets are a great way to cut out background noise, not only for you to hear better, but the microphone also picks up less background and more of your voice. If you are in a noisy place, mute yourself when you aren't talking, it will be much less distracting for the other participants in the meeting.

Do not sit too close and use PIP (picture-in-picture) to your advantage. When you join a meeting, look at your picture-in-picture to get an idea of how you are positioned and how the other participants are seeing you. Make sure you aren't sitting too close to the camera; typically from the elbows or the shoulders up is a good distance. Once you've made sure that you are seated how you wanted you can shut off the picture-in-picture if you find it distracting.

Having your first video meeting can feel awkward, but if you remember these easy tips you will look like a video conferencing pro in no time. Follow us on Facebook and Twitter for more tips!

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“Here’s to the crazy ones,"

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“Here’s to the crazy ones,"

In honor of Steve Jobs' birthday being earlier this week, I wanted to take a minute to share three of my favorite quotes and what they mean to me. In some shape or form, we try to apply these words of wisdom to the things we do each day at Easymeeting--whether we're conscious of it or not.

In case you missed it, last week I explained the Easymeeting Experience. With that in mind, this first quote exemplifies the way we feel every experience and product at Easymeeting should be: the highest quality possible.

"When you’re a carpenter making a beautiful chest of drawers, you’re not going to use a piece of plywood on the back, even though it faces the wall and nobody will see it. You’ll know it’s there, so you’re going to use a beautiful piece of wood on the back. For you to sleep well at night, the aesthetic, the quality, has to be carried all the way through.”

At Easymeeting, our employees use our products and services every day, and that keeps us intimately involved when it comes to ease and quality. We want you to be successful, and that can't happen if we have a lot of pretty things on the outside, but lack the guts to keep it running on the inside.

The second quote applies to any business or relationship, but it reminds us in a fun way that greatness comes from teamwork. Our teams at Easymeeting are like family and we have to work together to accomplish things we do each day. We realize that in order to take us to the amazing places we imagine video meetings going in the near future, it takes collaboration and ideas from all points of view. Plus, who doesn't like The Beatles?

“My model for business is The Beatles. They were four guys who kept each other’s kind of negative tendencies in check. They balanced each other and the total was greater than the sum of the parts. That’s how I see business: great things in business are never done by one person, they’re done by a team of people.”

This last quote is my favorite. At Easymeeting we try to break the mold and think outside of the box. We don't want to fit in the typical stereotype of what video conferencing used to stand for. Video conferencing has been known to be expensive, difficult to use and only accessible to large corporations. We want to make video easy and accessible to everyone and provide our customers with outstanding support. 

“Here’s to the crazy ones, the misfits, the rebels, the troublemakers, the round pegs in the square holes… The ones who see things differently — they’re not fond of rules… You can quote them, disagree with them, glorify or vilify them, but the only thing you can’t do is ignore them because they change things… They push the human race forward, and while some may see them as the crazy ones, we see genius, because the ones who are crazy enough to think that they can change the world, are the ones who do.”

Can you imagine the endless possibilities of bringing people together over video? We can.

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What it means to deliver an Easymeeting Experience

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What it means to deliver an Easymeeting Experience

One of our core values as Easymeeting employees is to "Deliver an Easymeeting Experience" to everyone we come in contact with, but what does that mean for you?

Every day our employees, Experts to executives, strive to exceed your expectations, and leave a lasting impression on everyone we come in contact with. We want to leave you with a smile or a positive feeling that lasts long after your conversation with us.

For most of you, the Easymeeting experience begins with one of our Experts. They are trained to change the way people feel about customer service by delivering great and friendly support. Whether it is through e-mail, over the phone or over video, our customers should feel they are getting the best support possible. Our Experts understand the high value of video, and they truly want to see you get the most of your Easymeeting service.

Even our executives strive to deliver an Easymeeting experience. It's common for our founder, Hans Johan Tofteng, to reach out to customers just to ask them how they feel about the services. They also design our products with the Easymeeting experience and values in mind.

Here at Easymeeting, we believe that our customer service is one of the most important things we can deliver to our customers and most of them will tell you that it stands us apart from most other companies.  Our focus is to provide great service to positively impact everyone else’s day and we will continue to strive to make every experience with Easymeeting a great one.

Have you had an Easymeeting experience you would like to share? Tell us about it in the comments below; we would love to hear from you.

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Take a vacation... You earned it.

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Take a vacation... You earned it.

Every year, American laborers leave an estimated 429,000,000 vacation days unused according to Oxford Economics. Divide that number, and you will find that every year Americans collectively waste more than 1.17 million years  of vacation time.

An article written for BBC Capital by Mark Johnson describes the United States of America as a "no-vacation nation." Why is this, and how do we change it? I know that I have been guilty of skipping a vacation or sick day, and it has usually been because I was afraid. I have either been afraid of being out of the office for too long, falling behind on work or deadlines, missing an important email or meeting or leaving someone to pick up my slack. Some Americans even fear being fired for taking holiday or sick leave.

So let's try and fix this... Here are a few easy steps that can help ease your discomfort with the idea of being out of the office:

Know when to delegate: Delegating tasks can help you feel less overwhelmed, and ease the feeling that your job won't be getting done while you are away. If you have a vacation planned, start delegating tasks the week before. It will put your mind at ease to know that there is a point person to handle tasks or clients in your absence, and make it possible for you to relax and enjoy your time away from the office.

Create to-do lists: First, lists allow you to clearly see that the necessary tasks have been completed before leaving, and give you an idea of what you can work on when you get back. If you need help with something on your list while you are away, delegate! Secondly, if you have daily tasks that need to be covered while you are away, having a to-do list will help your coworkers see what needs to be done while you are away. Take a deep breath, and trust that they have you covered. 

Can you put a price on your mental and physical health? This if for the readers that fear losing their job because of vacation time. First of all, make sure you are following all procedures needed to get your vacation approved (I'm not telling you to take a vacation tomorrow without any notice). Vacations help employees recharge, and most people come back to work feeling more energetic and productive than when they left. Vacations are vital to keeping your mental and physical health in check, and that's worth far more than a paycheck.

Be the change you want to see in the workplace: Yes, I stole that from Ghandi, but what I am trying to say is this: if you are a manager, show your employees it is okay to take time off. Take vacations yourself, and encourage them to do the same. Nothing will alleviate your employees' "fear" of taking time off better than knowing their company and superiors want them to enjoy time away from work. 

Remember: the world will go on...

We need to remember what is important in life.  One of my favorite things about working for Easymeeting is knowing that I work for a company that values personal time and encourages vacation. This has helped me realize that life isn't only about work. When we look back on our lives, we probably won't remember that great presentation we gave to a potential client. Instead, most of us will think about the time we spent doing the things we love, being with the people we love, and doing whatever it is that inspires us.

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Being Aware Of Your Body Language

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Being Aware Of Your Body Language

As you may already know, body language makes up 55% of your communication. Whether you are meeting face to face or over video, it is important to be aware of how you are presenting yourself and your message through your body language.

Nothing Crossed: Be relaxed. Having your arms, legs or feet crossed can come across as being closed off to your meeting counterparts. A little tip if you are wearing a jacket, open it up before or at the start of your meeting, this will give the impression that you are being open and honest.

Lean Forward: When you are meeting with someone, lean slightly forward and towards them while they are speaking. Leaning in gives the impression that you are interested and paying attention to what others have to say to you. When you are meeting on video you can create the same impression by leaning slightly towards your camera. I suggest that you check your picture-in-picture to be sure you look natural and you aren't leaning too close to the camera.

Mirroring: Mirror someone's behavior can build rapport. It subconsciously builds a stronger connection between you and the person you are meeting. Pay attention to their breathing and pace when speaking, then try to do the same. Be sure when you are mirroring motions, you are gradually doing so and not mirroring every motion they make (you don't want to be like Lucille Ball and Harpo Marx on I Love Lucy).

Eye Contact: Direct eye contact is an easy way to build trust with the person you are meeting and is a compliment to most people. This can be a little tricky over video, but looking directly into your camera will give the impression you are making eye contact with the people you are meeting. While eye contact is a good thing in most meetings, you should be aware of any cultural differences because in some customs eye contact can be interpreted as a sign of disrespect.

Handshake: Pay attention to how you are shaking someone's hand. There is a perfect balance that should be achieved, not too hard, but not too soft. Your handshake is your first impression to show your confidence. According to Australian body language expert, Allan Pease, a handshake can affect the outcome of a meeting because it establishes your dominance or submissiveness.

I know you can't shake someones hand over video, but I think this should apply to how you introduce yourself. Clearly stating your name and position/company can show you are confident to the group or individual you are meeting with.

While meeting in person or on video even the smallest details can change the way you are perceived by others. Being aware of your body language can help you demonstrate confidence, trustworthiness, and create better business relationships. Next time you are meeting with someone, think about how your body language might be perceived and try to use some of these simple tips, it might just land you that dream job or win that big sales deal you have been working on.

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Quick Tip: Tidy Up Your Desktop

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Quick Tip: Tidy Up Your Desktop

We all know the five-minute period of hectic activities before a visitor arrives at your house - frantically putting yesterdays newspapers in the bin, clothes in drawers, and quickly sorting letters and bills to be put in your letter holder. Similarly, you want to make sure you have a clean desktop before you invite your colleagues or customers to view your screen.

Fortunately, most of the time that you are expected to present in a meeting you have time to prepare. So next time you are putting those final touches on your presentation, do a quick clean of your desktop. Put loose files into a folder and make sure no sensitive information can be seen within file or document names. In addition, take a few minutes before the meeting to close all the applications that are not needed for your presentation, especially web pages you don't want to expose - Facebook, news, sports, etc. Taking the extra time, even just a minute or two, will help you appear more organized and professional.

Subscribe to our blog and newsletters for more tips on enhancing your video meetings!

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Introducing our New Look!

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Introducing our New Look!

As you may have noticed, some things have changed. Nope, its not a new hair cut... We have launched our new website!

We wanted to enhance our customer and visitor experience while using our website and felt there was no better time than the start of the New Year. So far, 2015 is shaping up to be an exciting year for Easymeeting and we have a lot more surprises up our sleeves, from new features to new services and products! Our new website will be the hub for all the upcoming action from the Easymeeting team- so keep your eyes open for some more changes this year.

Go ahead and look around, we have kept all of the great information you were familiar with and added so much more! You can learn about Easymeeting's mission and company values, read customer success stories and even find recommended accessories to help enhance your video meetings.

Want to tell someone how to meet you in your virtual meeting room? Send them to our new How to Join page with written and video instructions.

Easymeeting would love to hear your feedback. Email news@easymeeting.net or comment below to tell us what you think. To keep up to date with future exciting news, subscribe here.

Cheers! - The Easymeeting Team 

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