4 Easy Ways To Stay Motivated And On Task This Holiday Season

It can be hard to stay motivated at work. With the holiday season quickly approaching, we wanted to share some of our favorite quick tips we've found to help keep us on task.

Front load your day & week: Get your "must-do" work taken care of a few days in advance and avoid the stress of fast approaching deadlines, leaving you stress-free by Friday.

Reward efficiency: Stay motivated by rewarding yourself after you finish a task. If all you have to look forward to after completing your work is more work, chances are you won't stay focused. The thought of having an immediate pleasure or break after completing something can really push you to get things done.

Make meetings with yourself: Block off time on your schedule to have a little "you time" and work on your to-do's or projects. This will help you avoid interruptions, which could take you 23 minutes and 15 seconds to get back on task from (we're not kidding with that number).

Get outside: Take a short break and walk around your office building, walk to get a green tea or hot coffee. With the days growing shorter in the winter months, a little fresh air and vitamin D during your workday can make a big difference. Just don't forget to bundle up!

For more tips about working efficiently, video conferencing, and staying up to date with Easymeeting, subscribe to our blog and monthly newsletters.


3 Ways Recording Can Be Useful in Video Conferencing

Easymeeting recently launched recording and streaming through YouTube Live Events as a free (yes, FREE) and flexible feature of our EasyConference service. This is exciting news! We have seen more interest in sharing video meetings and many different applications of recording and streaming since the release of this feature.

Not sure how recording and streaming can be used within your organization? We thought we should share three common applications of recording and streaming to help save you time and allow you to work more efficiently.


Companies are already utilizing video conferencing for the training staff  across offices or in remote locations on new product rollouts, procedural changes and more. This is a great use of video conferencing, but it has the potential to save your company even more time with the use of recording and streaming. With the ability to record, you can ensure employees that are unable to attend still receive the same information without having to reschedule. New hire? Save your recordings for employee onboarding. By recording your training meetings that discuss procedures, customer service training scenarios, or company values, you can make your training process more efficient and save your employees valuable time.


Many business leaders have quarterly or yearly company-wide meetings to present future company strategy, upcoming product launches, financial reports, and to motivate staff. Regardless if the meeting is mandatory, circumstances can arise and result in an employee being unable to attend. Instead of sending a transcript or notes, a recording of the event will allow your employees to experience the meeting at a later time. Now, imagine if you were able to stream these meetings. You could deliver these powerful messages and meetings to the entire team, despite their location.


As companies begin interviewing and hiring outside of their local area, they are relying more on video conferencing to meet with new talent. According to a research report, 32% of organizations invested in video interviewing in 2013, compared to 21% of organizations in 2012. Decision makers can view top candidates' recorded interviews and make decisions without being present in the interview. This also allows second interviews with the candidate to be a better use of time because the new interviewer already has a "feel" for the candidate and background on the candidate.

All three of the above applications of recording and streaming can easily be applied to ways you are already using video conferencing. Looking for a higher return on investment from your video conferencing service? Learn more about Easymeeting's recording and streaming options included with our EasyConference service.


Comment below and let us know how you are using recording and streaming with your video conferencing.

5 Ways Management Can Increase Employee Engagement

Employee engagement is essential for business growth. Executives, managers, and team leaders recognize that an engaged employee is more likely to remain with a company for a longer time period and be more productive throughout their employment. These are important factors that can reduce costs related to hiring and training new employees and benefit the company's performance as a whole.

We have compiled a list of five ways management can increase employee engagement.

    Doing company-wide activities gives employees a chance to bond and gain a better understanding of the company’s values. Volunteering is a great way for your company to give back and increase employee engagement. Employees will recognize that the company values helping others, and volunteering offers great opportunities for employees to use their leadership skills.

    Doing fun activities in and out of the office encourages collaboration, creativity, and a happier office environment. Break up the daily office routine by having a funny hat or ugly holiday sweater day; host company softball or volleyball games to promote teamwork. Management should participate in these activities as well. Your company is one team, so show that to your employees.
    Offering your employees the opportunity to work from home or set their own hours shows that you trust their work ethic.  However, even with the option to work from home, you should encourage them to come into the office once or twice a week. This will help to include them in office activities and keep them in the loop. You can also use video conferencing services like Easymeeting's EasyConference service to make sure you are still getting face-to-face time with your remote employees.
    Managers shouldn’t hide out in their office; in fact, a little time spent each day greeting your employees could go a long way in keeping them engaged.

    Being accessible around the office and letting your employees know that you are always open to discussing questions and concerns will help build stronger employee relationships. If you have remote employees, checking in once in a while (not only on project deadlines) will make them feel more connected to you and the team.
    Employees will want to work hard if they are recognized for their successes. Personally letting an employee know that you recognize them going above and beyond will increase an employee's confidence in their work and gives the incentive to keep working hard.

    Try including a paragraph in the company newsletter or a company email about employee awards and achievements. This lets employees know that you are noticing their efforts.
    No one wants to feel like they are stuck in a dead-end job, and being able to move up in a company is a huge motivation for employees. Have members of your management teams meet with employees to discuss their career aspirations and how opportunities in the company can help them reach their career goals. Continuous training programs are a great way to let employees know that you are investing in them.
71% of respondents rank employee engagement as very important to achieving overall organizational success.
— a report by harvard business review analytic services

By combining all five of these ways managers can increase employee engagement, you will create a work environment that fosters innovation, growth, and productivity.


Start increasing your employee engagement by trying Easymeeting's EasyConference service to offer flexible work and keep remote employees connected. 

5 Tips for Successfully Managing Your Virtual Team

Virtual teams are a fact of life and they are only becoming more popular as technology evolves. Because of this, management needs to adapt to new methods in order to succeed with a long-distance team.

Professor Leigh Thompson, J. Jay Gerber Professor of Dispute Resolution & Organizations in the Kellogg School of Management at Northwestern University, was surprised after a long-distance conflict-resolution simulation with her students resulted in a "bloodbath". However, she was able to gain insights on how to build stronger teams that can accomplish more together despite their location.

With the help of Professor Thompson’s research, we compiled 5 tips to help you manage your virtual teams successfully:

  1. Get to know your team: Before getting down to business, familiarize yourself with your virtual team members.  One fun way to do this is sending an email survey of quick questions for team members to answer about favorite foods, places to travel, etc. or have everyone create a slide with a picture and fun facts about themselves. Perhaps the day before a meeting, set up a brief pre-meeting to introduce yourself. This builds trust amongst teammates and it's also a great chance for everyone to test their connections and work out any kinks.
  2. Test the technology: Professor Thompson’s simulations revealed that over 50% of virtual team members have technological breakdowns. If one person can’t connect, it brings the whole team down; this is known as the LCD (Least Common Denominator) effect. Make sure your audio and video are up and running and prepare any slides you plan to present prior to your meeting.
  3. Meet “face to face”: A picture is worth a thousand words, so imagine how many a video is worth! Video conferencing is the most effective virtual communication because you are able to interact emotionally and intellectually. If you do not have access to video technology, looking at a small thumbnail picture of your virtual teammates when on an audio conference is a great way to see who they are and realize that there are people on the other side of the phone line that you are working with, people who deserve respect and kindness in the workplace just like you.
  4. Look in the mirror: Literally put a mirror in front of you if you are communicating over the phone, so you can see what your teammates or meeting members would be seeing if you shared an office. If using video conferencing, sometimes checking your “picture in picture” can remind you that you are being seen by others. You may feel more protected behind the screen, but your team members can see every smirk or eye roll that slips during a frustrating conversation. Taking away tone and body language makes even the slightest snarkiness in messaging and emails seem exaggerated. Try to use positive tones when writing to avoid any unnecessary conflict. Using a mirror will keep you on top of your game, making sure that you are reflecting your best attitude even if your teammates are not in the same room.
  5. Compromise is key: Working with a virtual team can mean working with people in different time zones. A 9:00 A.M. meeting that works for you may mean a virtual team member thousands of miles away has to work late to join in. Be willing to find times that work for everyone or take turns starting work early or staying late for a meeting.

When managing teams, you do not always need to be meeting or working together. Remember it is important for your team to work individually as well as in a group in order for you to succeed. Can video conferencing improve your team’s communication and speed up your business decisions? Try Easymeeting free for 14 days to find out.

10 Q & A's with Easymeeting's Founder and CEO, Hans Johan Tofteng

This week we sat down with the Founder and CEO of Avikom AS and Easymeeting, Hans Johan Tofteng. Hans Johan has been working with live audio production and AV-integration for over 20 years.

We asked him 10 quick questions to help us understand his passion for making technology that is easy to use for everyone and what inspires him when he is not in the office.

1. As the founder and CEO of Easymeeting, what is your vision for the company and services/products?
My vision for Easymeeting is to deliver an easy to use service so everyone can see each other when they communicate - Body language is 55% of the total information shared in a conversation and we want to enhance every conversation by enabling a shared visual experience. Think about the connection you feel when seeing someone's reactions and putting a face to a voice.

2. What inspires you outside of Easymeeting?
Being together with friends and family is no. 1 - when I do have time to myself, I spend it on my bicycle or with my camera and just let time fly by.

I also love learning more about technology that benefits people.

3. If you could tell your customers one thing, what would it be?
I am proud and thankful that they use our services to make their business more competitive.

4. Why do you feel everyone should be using Easymeeting?
Time is our most precious resource - it should not be spoiled by unnecessary commuting or traveling to a meeting that could be done with Easymeeting.

5. Tell us about an application of Easymeeting that really gets you excited about how video is being used?
I think education is one of the most valuable applications of video.

6. Why is that so exciting and important to you?
It enables everyone to learn and share information independent of location. Education is needed to bring the world forward.

7. What motivated you to get in the video conferencing industry?
I was working with audio visual design and installation and when I was introduced to video conferencing. I saw the amazing potential to change the way companies and employees conduct business, but also saw the limitations caused by the hard to use technology and costly upfront investments. I wanted to solve these limitations by bringing video conferencing to non-technical people through easy to use services and friendly support.

8. Give us a day in the life of Easymeeting's CEO...
I am so fortunate to be able to work on the things I love and feel passionate about, which includes meeting people on video every single day. I often meet with partners in Asia in the morning, Norway mid-day and the afternoon is used to meet our team in U.S. After all of these meetings I am home for dinner with my family. I focus a lot of time testing the user experience and discussing how to solve technical issues with our great team. I also like to stay involved with our sales and marketing departments so that I am always in tune with what we need to improve.

9. Easymeeting's tagline is "Connect. Enhance. Inspire.", tell us what that means to you.
Connect means that Easymeeting should connect you with anyone easily. Enhance means that the conversation and communication are enhanced by using Easymeeting. Inspire... What is more inspiring than meeting people independent of technology and geography?

10. For someone unfamiliar with video technology, what does Easymeeting do?
Easymeeting allows people to join video meetings with anyone and everywhere, by being easy and user-friendly.


Start your free 14-day trial to reclaim your most precious resource, time.

How does your morning compare to someone working from home?

Remote work is a growing trend. According to globalworkplaceanalytics.com, telecommuting has increased 80% between 2005 and 2013. But what is so attractive about working remotely? Let’s start with comparing the average morning of a commuter vs a remote worker:

6:30 am Alarm goes off, get out of bed
7:00 am Out the door, driving to the office
7:15 am Stuck in traffic with other morning commuters
8:35 am Arrive at the office and grab your morning coffee
8:55 am After talking to Kathy in accounting for 20 minutes at the coffee machine you login to your computer

Sound familiar?

Remote worker:
6:30 am Alarm goes off get out of bed
7:15 am Return from a run
7:30 am Make breakfast, read your paper (online news), enjoy your coffee
8:15 am Login to your computer and check for any urgent emails


The average employee has a 25-minute commute to and from work. That's 5 hours a week spent commuting and of non-productive time. In the example above, working remotely has already allowed for more time to enjoy the morning (or sleep in when you need it) and be online before a commuting counterpart. Having more time for coffee isn't the only benefit of working from home, for many parents being home in the morning means getting kids on the bus and saving money on child care.

What about the rest of the day, can an employee's productivity benefit when working from home? Absolutely. Many people think that working from home means sitting in PJs and watching television, this isn't (well shouldn't) be the case. Working from home is like going to the office, but with no commute and fewer distractions. Working remotely allows employees to choose more flexible hours and work from different locations. Research shows that allowing employees to have flexible work hours, whether that be on site or remotely, leads to more work being done compared to longer hours on the job.

Working from home means I’m spending significantly less on child care, gas, and car insurance. Without the morning commute to work, I have the time in the morning to make breakfast for myself and my family.
— Grant Murdock, Easymeeting Network & I.T. Specialist

When someone is working remotely, it doesn’t mean they are less connected to the office or their colleagues like you might assume. With video conferencing, remote administration, and cloud-based project management, employees can be just as connected and productive at home as they are at the office. If an employee wants to work from home, but doesn't mind going onsite occasionally, perhaps going into the office once or twice a week would be a perfect solution to keep them feeling connected to the team.

The biggest benefit of working from home is having more time to enjoy family, friends, and do the things that inspire you. Tell us in the comments below, what would you do with an extra 5 hours a week? Or an extra 260 hours a year?

Try Easymeeting's EasyConference free for 14 days to stay connected with your remote employees.

6 Q & A's with Easymeeting's Chief Operating Officer, Caity Serra

Caity Serra, COO

Caity Serra, COO

Caity Serra is no stranger to providing video conferencing as a service. Since joining Easymeeting in 2011, she has worked in our Customer Service, Marketing, and Operations departments before settling into her role as COO. She brings a focus on delivering the best possible experience to our customers and partners through all aspects of the business. We sat down with Caity Serra to get some insight into Easymeeting, video conferencing and what inspires her.

1.  For someone unfamiliar with video technology, what does Easymeeting do?
Easymeeting delivers video conferencing services much like a cell phone provider delivers cell phone services. In order to access their meeting room, a company chooses the amount of participants or locations they want to connect and subscribe for a monthly service. Easymeeting is a cloud service, meaning everyone who joins a meeting within your subscription shares resources through the Internet. Our EasyConference can be described as a conference room sitting in the "cloud". If a company purchases a 15-participant subscription, there are 15 "seats" at the table in the cloud. Users can occupy these seats from computers, video systems, mobile devices and telephones.
2. How do you define an Easymeeting experience?
To me, the Easymeeting experience is a combination of great customer service and high-quality video meetings. We provide our customers with an easy-to-use platform for face-to-face meetings, but what sets us apart from so many other service providers is the unprecedented customer service that our users experience when they have questions, need training or have issues. Our team is dedicated to the success of our customers’ meetings; going above and beyond is all in a days work.
3. Give us your favorite experience at Easymeeting...
I have been lucky enough to work with many departments at Easymeeting, which gives me so many success stories. One of my favorites involves a customer that is a non-profit arts organization using our services to bridge their locations all over the US. We were lucky enough to be invited to sit in on one of their presentations where artists were sharing their different performance styles with each other via video conferencing. My favorite part was when the correspondents in Hawaii performed an Ancient Hawaiian Hula performance. I used to live in Hawaii and being able to see the culture over video while sitting in New England reinforced the power of video meetings all over again for me.
4. Easymeeting's tagline is "Connect. Enhance. Inspire.” What does this mean to you?
“Connect. Enhance. Inspire.” is the core of what we do and why we do it. We connect customers around the world, enhance their everyday conversations through visual interactions, and inspire them to work more effectively with remote teams. The end result is saving time for employees and allowing them to do what inspires them outside of work, whether that is traveling, golfing, spending time with family or rock climbing. Team members that feel inspired are much more valuable than team members that feel overworked- and giving a company the tools to be inspired is crucial.

Our team is dedicated to the success of our customers’ meetings; going above and beyond is all in a days work.
— Caity Serra, COO

5. What inspires you outside of the office/Easymeeting?
The easy part of this question is my family, especially my daughter. Because I utilize our "Connect. Enhance. Inspire." motto in my everyday tasks I am able to be present in my career and present at home with my daughter rather than traveling for meetings and working insane hours. I also love the outdoors and am always amazed how refreshed and inspired I can feel after spending time in the garden or at the beach. By having time for these things outside of work, I feel that I am a better leader and employee.

6. What are some of the challenges the video industry faces in the next few years?
The video conferencing industry is, and has been, in a bit of an identity crisis for a few years now. We believe that the industry as a whole needs to become easier and more accessible. Many people are now accustomed to using video for quick calls with friends and family but are weary of using video conferencing as a business tool. If we can't as an industry make business meetings just as easy as the calls to grandparents and cousins at home in our living rooms than we will continue to struggle with adoption rates. It has to be EASIER!
To make your video conferencing experience easier, try Easymeeting today.

How does Easymeeting compare to Skype?

A common question we hear from potential video conferencing users is, “how do you compare to Skype?” Of course, with the most notable name in video chat, this is to be expected. Skype is a great social tool for you to chat with friends and family in different locations and because of that it may seem like a cost-efficient way to bring video conferencing technology into your business. However, Skype lacks the security and quality of a true video conferencing service provider.


Skype was designed for mass consumption as a free service. Skype has been associated with poor quality and many people come to expect a poor user experience when meeting over Skype. This is one thing when you are chatting with your family members across the country, but should not be the impression you are giving business associates, partners, and contacts when you invite them to a business meeting over video. In addition to common video quality issues, Skype’s basic version does not integrate with video conferencing systems. Video conferencing systems have been invested in by many companies and they provide the highest quality video for video conferencing. If you really want to put your best foot forward when meeting with important contacts, joining from a video system can make a huge difference in quality and accommodating large groups at one location. As a business-oriented service, Easymeeting is designed to integrate with video conferencing systems, like our Easymeeting TWS, and deliver professional video quality.  


If you use Skype as your video conferencing service of choice, you will only be able to invite other Skype users to your video meetings. Your guests will need to register for a Skype login, which can be a hassle and slow down your business. With Easymeeting, you do not need to ask your guests to do the work. Easymeeting is a cloud conferencing service that integrates with Skype for Business, web browsers, video systems and across multiple devices. Simply share your EasyNumber with your guests or send an email invite, they can join the meeting without an account. With the use of WebRTC, joining from your computer does not require a download and our quick and easy to use EasyConference Mobile app for tablets, will have you amazed at how quick and easy your business meetings can be connected.


Technical problems or bad connections can interfere with important business meetings, and you will want these issues resolved as soon as possible. Skype offers online chat and email support, but how responsive will its support team be in the middle of your meeting? Easymeeting offers live video support, phone service, email, and online chatting. Our goal is to get your meeting back on track as quickly as possible and our Easymeeting Experts offer exceptional customer service and support.

Why Easymeeting?

In addition to the better quality, better support and increased accessibility, Easymeeting services and products are designed to create the best user experience possible for your business and clients. Easymeeting provides great video quality, interoperability and customer support so your meeting can run smoothly. With less problems and great service from our Easymeeting Experts, you’ll have more time to enjoy yourself outside of the office. Try Easymeeting free for 14-days.

Improve Your Interview Process With Video Conferencing

Many people seek employment opportunities outside of their local area, but scheduling interviews can be difficult and expensive. Distance and travel expenses should not prevent potential candidates from seeking these job opportunities; in fact, employers can utilize video conferencing technology to give all job-seekers the chance to interview.

This is proving to be a growing trend for Human Resource departments. According to a research report, 32% of organizations invested in video interviewing in 2013, compared to 21% of organizations in 2012. Using video conferencing technology allows for employers to save time, money and reach a wider pool of talent while maintaining a level of professionalism and personalism. Video interviews can also attract a new generation of candidates that value innovative and tech-savvy companies.

Because of this growing trend, we wanted to provide some insight and tips for both parties in a video conference interview.   


Contrary to what comes to mind when you think of “video chatting”, video conferencing is a great way for businesses to connect multiple office locations, hold meetings, and communicate with customers. Think of a video conference interview as a typical interview, without needing to give the interviewee a temporary parking pass. There are still the expectations for the interviewee to arrive on time, wear professional attire, and present himself or herself in a way that reflects a respect for the business and a willingness to work hard. Conducting video conferencing interviews shows potential employees that your organization is flexible, efficient, and open to new ideas and technologies. Try not to conduct the interview over a social chat service, such as Skype, which is self-admittedly designed for casual conversations and not business meetings. Using a video conferencing service (like Easymeeting) and even investing in video conferencing equipment will ensure high-quality images and minimum technology issues.


Video conferencing interviews are a great way to find internships or job opportunities while you are at school, planning to relocate or work remotely. However, making a good impression during an interview over video is just as important as a face-to-face interview.

  • Make sure the interview is scheduled for a day when you have a window of time to be at your computer for at least an hour.
  • Find a quiet room with a plain background and be ready to start at least ten minutes prior to the interview time.
  • Wear an outfit you would wear to an office interview. If you need to stand or adjust your camera, you probably do not want your potential boss to catch a glimpse of sweatpants.  So, do not plan to wear pajamas, lay in bed or sit in the middle of a busy Starbucks.

Video conferencing interviews can make finding and hiring a wider pool of employees easier on both sides of the hiring process. For more information on bringing video conferencing to your office, give Easymeeting a try or contact an Easymeeting Expert. We’d love to help you out!

What is a virtual meeting room?

We know that when you can't physically touch or see something, it is hard to understand. For service providers like Easymeeting, it can make it difficult for customers to grasp what exactly is being offered to them. Many of our customers or potential customers have asked what a meeting room in the "cloud" really means.

For this reason, we have decided to share with you the easiest way to visualize what a virtual meeting room is.

Picture your virtual meeting room as a physical meeting room. There is a table, a whiteboard and a specific number of chairs at the table. Similar to this conference room, your virtual meeting room has a specific number of "chairs" based on your subscription. There is no standing room, so the room can only hold the number of people as there are chairs. Once someone gets out of the chair and leaves the room, someone else can enter the room and fill that chair.

Often times in meetings it is more beneficial to show the other attendees what you are talking about instead of just explaining it, so you go to the whiteboard. Whether it is a webpage, an excel spreadsheet or a new marketing campaign, you can share this in your virtual conference room. How? With your virtual meeting room, you have the option to "present" which means anything on your computer can be viewed by the other participants on their respective devices. Presenting desktops is a feature many of our customers utilize daily, taking collaboration to the next level.

Your virtual room is always available so you can use this room as much as you want for as long as you want. Many companies find that having multiple virtual meeting rooms is beneficial, just as they have multiple physical conference rooms. This allows several departments or employees to conduct their business meetings at the same time, rather than a large company all scheduling around one room, physical or virtual. 

The meeting room stays in the same place. Once you have joined a meeting from that room once, you will always know how to join it. The virtual meeting room has the same meeting ID every time you join it, making it easy for you and your guests to attend meetings. There is no guessing what the meeting ID is or how to get to your meeting. Additionally, you can lock your virtual meeting room with a lock feature or pin number, just like you can lock your physical conference room. This helps to ensure privacy during confidential meetings as well as avoiding interruptions from that notorious co-worker that never checks the schedule and barges into the conference room unannounced mid-meeting.

To try your very own Easymeeting virtual meeting room, request a 14-day FREE trial here.